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Pricing plans

Subscription plans (monthly)

The number of registered users on our app is not restricted, and instead, our licence is based upon the number of transactions you will create per month.  Within our licence, we include hosting, all apps, a real-time API link to your accounts package, and support for your finance team.  (All our prices exclude VAT.)

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  • £199 pm, for up to 150 transactions pm (£ 2,388 pa, 1800 transaction pa)

  • £299 pm, for up to 400 transactions pm (£ 3,588 pa, 4800 transaction pa)

  • £399 pm, for up to 800 transactions pm (£ 4,788 pa, 9600 transaction pa)

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Initial setup

To get you up and running, we have a one-off fixed project cost of £ 600 (plus VAT).  This service enables our team to enable your licence, connect it to your accounting platform and configure the link - ready for your app users. Additional training and assistance is available on request at our normal rates.

A few common questions answered

  1. How many users can register on the app?
    The number of registered users is not restricted by the platform. Usage restriction is instead based upon the transaction volume your require.
     

  2. What device clients are supported by your apps?
    Our app is a modern multi-platform app that supports mobile, tablet and web environments. We currently support iOS, Android, Mac, iPad, Tablet and modern browsers.
     

  3. Can users login on multiple devices and apps (computer, phone etc)?
    Yes, in the new mobile world, we expect users to be able to use whatever device they have available and so all devices and apps can be used.  A user could begin a claim on their mobile, add entries to it later via the web and then finally choose to submit it from their iPad.
     

  4. In terms of licenced transactions per month, what is a transaction?
    A transaction is counted whenever a user creates a new claim within the app.  Subsequent edits, submissions, re-submissions for rejected approval requests etc do not add to this count. - It is only the initial add new claim action that is key.
     

  5. If we change ERP system, can we continue to use Expense Kapture?
    Yes, the admin module with Expense Kapture allows you to select an ERP provider.  Assuming that we support your new provider, you can simply change your provider - although you may still have a little configuration to redo.  If you are considering a provider we do not support yet, contact us to see if we can work with them to add them to the supported list.
     

  6. Do you have a demo system that we can try before we sign-up?
    Yes, our new apps have a built in demo mode that is available across all platforms (iOS, Android, Web etc).  Once logged in, you can simply select the demonstration company from the list.  Inside the company, you can add claim entries, scan receipts with AI, add mileage with maps etc.
     

  7. Is there a minimum contract term for the software licence?
    As there are technical elements to our on-boarding and platform configuration we have a minimum 3 month contract duration, and a 1 month notice period for termination.
     

  8. Do you include software updates within the licence agreement?
    Yes, we have an active roadmap for feature developments, as well as a pro-active approach to security and software fixes.  With this in mind, we constantly update the platform and apps, which then pushes out app-updates via the iOS and Android app-stores as required.
     

  9. Can we speak to you about licencing, pricing and implementations?
    Of course; we would love to hear from you and hopefully get you on board...!
    Drop a mail to support@expensekapture.com and we'll be in touch.
     

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