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AI powered expense entry

A complete expense management system for business, charity or volunteer organisations. Fully integrated with leading ERP providers - on any device, at any time.

Designed as a mobile first experience, with support for tablet and web.
Onboards users automatically - creates ERP account, sets bank a/c.

Use our apps or web login.  All include a demo company to try.

for business users

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for charities and NFP

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for volunteer groups

For training and app walkthroughs, visit our  YouTube  channel.

For a quick-start overview, check out our  pdf .  Want more info? -  Get in touch .

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Fast, AI assisted entry

Using receipt scanning and google maps mileage verification, we simplify claim entry.

On any device, at any time.

  • Fast, modern mobile apps for iOS, Android and web.

  • Includes AI recognition of receipts for faster entry.

  • Uses google map journey routing for precise mileage.

  • Can also be used for supplier order and invoice entry.

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  • Just snap a photo or add image or PDF from device.

  • Submit now, or save in draft, and come back later.

  • Available across all platforms - use it anywhere.
     

  • App approval; will route via app-manager approvers.

  • ERP approval; optionally use second-level ERP workflow.
     

  • Users; pre-load users and let them onboard via apps.

  • Admin; full configuration and user activity overview.

  • Accounting; real-time API integration with leading ERPs.

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Submit supplier orders and invoices for approval

When expenditure is provided by a supplier, our apps let users register orders and invoices for approval.

  • Uses same process that claims are submitted with.

  • Suppliers list is pulled in from the linked ERP system.

  • Set an entry type of supplier order or invoice.

  • Optionally, add a new supplier for your ERP.
     

  • Fully supports AI recognition of invoice for fast entry.

  • Pre-configured categories ensure correct ERP analysis.
     

  • Approvals; routes via app approvers and ERP workflow.

  • Finance; creates entry directly in your ERP accounts.
     

  • Automates typical costly off-system handling.

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Automatic user setup 

Designed for companies and organisations that have changing users to manage

        Pre-load your users in advance 

  • Upload, or key, your potential app users - ready for first-use.

  • Include a start/end date for fast moving staff or volunteers.

  • Apps handle registering, password setup and bank details.

    User groups, teams, managers and approval config

  • Setup groups and allocate prospective users in to them.

  • Groups determine expense categories and entry rules.

  • Approval rules can be applied per user, or by group.

    Permission and admin controls

  • Configure granular rules regarding security and MFA .

  • Admin users have ability to review/assist with user claims.

Want to see it in action?

Watch our quick overview, or our expense submission in <60 secs..!

Visit our  YouTube  channel for full list.

latest-posts

Check out our latest posts

The latest news, product releases and more from our app team.

To browse all our topics, and get the most from Expense Kapture, please visit our blog page.

or browse all topics

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Who we partner with.

Working with leading ERP providers to provide real-time API integration.

​    Supplier / Vendor account integration:

  • Automatically creates supplier/vendor account from first approved submission.

  • Negates need to create 100's of ERP accounts in advance - ideal for volunteers or fluid teams.

  • Supports app users maintaining their own bank details - directly from within the apps.

​    Approved transaction creation and tracking:

  • Creates transactions with full detail, attaching receipts, maps and PDFs on to ERP document.

  • Optionally triggers any additional ERP workflow configurations defined at ERP destination.

  • Monitors ERP payment and updates originating app user when paid - email and push message​

Web, tablet or phone.
Any device. Any time access.

Designed for mobile, with apps for iOS, Android, Mac, iPad and browser.

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All apps feature a demo company - just download and give them a go; it's free to try..!

Get in touch

Can we help? - get in touch

For further details on licencing, features or integrations - please get in touch below.

For user support, please contact your supplier, who can then contact us as required.

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